HR Services

What is this?

The employee self-service portal is a digital tool that allows employees and managers to quickly and conveniently manage HR-related processes. It replaces manual tasks and reduces administrative burden by bringing HR management into one place.

Key features:

✔ Time tracking – working hours, overtime, work schedules, and time planning.
✔ Leave management – submitting and approving leave requests.
✔ Benefits and allowances management – submitting and approving benefits requests. 
✔ Employee data management – personal information, contracts, salary data, employment history.
✔ Document management – employment contracts, contract amendments, job descriptions, training certificates, and other important documents all in one place.
✔ Access to important company information – internal communication, company policies, and guidelines.
✔ Tools for managers – employee leave planning, up-to-date reports, and overviews.
✔ Mileage logs, business trips, financial reports, and much more.

Benefits for your company:

✅ Reduces administrative burden – fewer emails and paper documents.
✅ Saves time and money – employees can handle necessary tasks themselves.
✅ Ensures transparency in work processes – for both employees and managers.
✅ A central hub for all HR documents – quick access and management.
✅ Increases employee satisfaction – easy and convenient user interface.

HR processes and document management involves the systematic organization of employment relationships, personnel management, and internal company policies. It ensures that all employee and HR-related documents are current, properly managed, and legally compliant.

Includes:

✔ Employment contracts and other HR documents – creation, storage, and updates.
✔ Job descriptions and job profiles – precise definition of employee roles and responsibilities.
✔ Workplace policies and other regulations – documenting internal work organization and processes.
✔ Time tracking – recording and monitoring working hours.
✔ Employment changes and termination – contract amendments, warnings, terminations, and other related documents.

Benefits for your company:

✅ Ensures legal compliance – all employment relationships are documented and comply with legislation.
✅ Helps prevent labor disputes – accurate and up-to-date documents reduce risks.
✅ Improves work organization – clear processes and documents ensure smoother HR management.
✅ Creates transparency for employees and managers – both employees and managers know exactly what their rights and responsibilities are.

What is this?

Employment law consulting ensures that your company's employment relationships are legal, fairly regulated, and compliant with current legislation. We help prevent labor disputes, create correct employment contracts, and resolve legal issues related to employment relationships.

Includes:

✔ Legal support and consultation related to employment relationships.
✔ Review of employment contracts and policies.
✔ Prevention of labor disputes and resolution of issues.
✔ Consulting on employment termination processes.

Benefits for your company:

✅ Helps prevent labor disputes
✅ Ensures that all employment relationships are legally correct
✅ Ensures that all employment relationships are legally correct

What is this?

The processing of employee personal data must comply with the European Union's General Data Protection Regulation (GDPR) and local labor laws. We help ensure that employee data is securely managed and that the company adheres to applicable data protection requirements.

Includes:

✔ Development and implementation of data protection principles, including:
✔ Creation of privacy policies and consent forms
✔ Creation of privacy policies and consent forms 
✔ Data retention and deletion policies

Benefits for your company:

✅ Reduces the risk of data protection breaches and fines
✅ Ensures that employee data is securely managed and company processes comply with the law
✅ Increases employee and client trust in the company
✅ Improves the company’s internal data management and digital security

What is this?

Workplace safety and occupational health are mandatory for every company to ensure a safe and health-conscious work environment for employees. We help bring your company’s safety processes into compliance with the law and support you in preventing and mitigating risks.

Includes:

✔ Creation and updating of safety guidelines
✔ Occupational health risk assessment and development of action plans
✔ Occupational health and workplace safety training
✔ Ensuring compliance with labor inspection requirements
✔ Accident prevention and implementation of safety measures
✔ Consulting on health checks and ensuring employee wellbeing

Benefits for your company:

✅ Reduces the occurrence of workplace accidents and health risks
✅ Ensures compliance with labor inspection requirements and avoids fines
✅ Helps create a healthy and safe work environment
✅ Increases employee satisfaction and motivation

What is this?

Employee development programs and training planning help nurture the company's talent, enhance employee skills, and ensure that the team can meet the growing needs of the business. Strategically planned training sessions help boost employee motivation, commitment, and productivity.

Includes:

✔ Analysis of employee training needs
✔ Planning of development programs and training aligned with company goals
✔ Development of competencies for managers and specialists
✔ Creation of mentorship and succession programs
✔ Coordination of external and internal training programs
✔ Creation of development meetings and feedback systems 

Benefits for your company:
✅ Improves employee skills and increases productivity
✅ Contributes to employees' career progression and reduces staff turnover
✅ Ensures the company’s competitiveness and innovation
✅ Keeps managers and employees motivated and develops the leadership culture

What is this?
Recruitment support helps find and attract the right employees to the company by optimizing the entire recruitment process. We provide assistance in creating job postings, pre-selecting candidates, and streamlining the recruitment process.

Includes:

✔ Creation and visual design of job postings
✔ Selection of recruitment channels and posting job ads
✔ Candidate pre-selection and initial assessment
✔ Organizing interviews and supporting managers in the selection process
✔ Enhancing employer attractiveness through a strategic approach

Note: an additional fee applies when using paid recruitment channels (e.g., CV Keskus, CV Online, LinkedIn ads).

Benefits for your company:

✅ Helps find suitable candidates faster and more efficiently
✅ Saves the company time and recruitment costs
✅ Ensures professionally crafted job postings and targeted recruitment campaigns
✅ Reduces the selection of unsuitable candidates

What is this?
A structured onboarding process helps new employees adapt more quickly to the company culture, work processes, and team, making their transition smoother and more efficient.

Includes:

✔ Creating an onboarding plan – an action plan for the new employee’s first weeks and months
✔ Employee guidance materials and company policies
✔ Creation of mentorship and buddy systems
✔ Structure of the first days and weeks at work
✔ Preparation of work tools and access credentials before starting the job
✔ Preparation of work tools and access credentials before starting the job

Benefits for your company:

✅ Faster adaptation and increased productivity – the new employee starts contributing effectively more quickly
✅ Reduces new employee turnover – a strong onboarding process increases employee satisfaction and commitment
✅ Creates a professional and caring first impression of the employer
✅ Ensures a consistent and systematic onboarding process for new employees

What is this?
A structured offboarding process ensures a smooth and professional departure, helping both the employee and the company minimize risks and maintain a positive working relationship even after the contract ends.

Includes:

✔ Exit interviews – gathering feedback on reasons for leaving and opportunities for company improvement
✔ Preparation of employment termination documents
✔ Managing the process of returning access credentials and work tools
✔ Legal consultation related to the termination of employment
✔ Archiving employee data and ensuring GDPR-compliant handling

Benefits for your company:

✅ Maintains the employer's positive reputation – a properly handled termination can lead to good references in the future.
✅ Helps gather valuable feedback – understanding reasons for departure and improving working conditions
✅ Reduces labor law risks – ensures that all procedures are in compliance with the law
✅ Ensures that all work tools and access credentials are properly returned

What is this?
Tõhus palgasüsteem ja läbimõeldud boonuste struktuur aitavad motiveerida töötajaid, tõsta ettevõtte konkurentsivõimet ja säilitada parimaid talente. Aitame luua selge ja õiglaselt tasakaalustatud palgamudeli, mis toetab ettevõtte strateegilisi eesmärke.

Includes:

✔ Salary market analysis and competitiveness assessment
✔ Creating performance-based reward and bonus systems
✔ Designing the salary model according to the company structure
✔ Designing a transparent and lawful salary policy
✔ Developing a system for motivating benefits and additional bonuses

Benefits for your company:

✅ Ensures a competitive salary system – helps retain and attract top talent
✅ Increases employee motivation and performance – a fair compensation model boosts commitment
✅ Improves salary cost management – a systematic approach helps optimize the budget
✅ Reduces salary-related disputes and dissatisfaction – clear compensation principles create transparency

What is this?
Employee wellbeing and benefits include motivating perks that improve working conditions, support mental and physical health, and enhance employer attractiveness. A well-thought-out benefits system helps reduce employee turnover and increases satisfaction and commitment.

Includes:

✔ Creation and implementation of health and wellbeing programs
✔ Additional leave and flexible working hours solutions
✔ Creation of loyalty and reward systems
✔ Support for employee mental health and stress management
✔ Motivation packages and benefits (e.g., partner offers, training support)

Benefits for your company:
✅ Increases employee satisfaction and loyalty – wellbeing programs demonstrate that the employer cares
✅ Helps retain and attract top employees – benefits are often a deciding factor when choosing a workplace
✅ Improves employee health and reduces sick days – health insurance and sports support encourage healthy lifestyles
✅ Builds a stronger employer brand – a modern benefits system enhances the company’s reputation

What is this?
Performance management systems help define and track company and employee goals, making them measurable and clear. The use of OKR, SMART, and KPI systems ensures that employees focus on the right priorities, and their performance is trackable and analysable.

Includes:

✔ Defining and implementing a performance management system aligned with the business strategy
✔ Setting and tracking goals (OKR, SMART, KPI)
✔ Creating regular performance reviews and feedback systems
✔ Analyzing employee and team performance and providing improvement suggestions

Benefits for your company:

✅ Ensures that the company’s strategic goals are measurable and trackable
✅ Improves employee accountability and performance
✅ Creates transparency and clarity in performance evaluation
✅ Helps optimize work processes and allocate resources correctly

What is this?
Measuring employee satisfaction and engagement helps understand employee motivation, commitment, and job satisfaction to increase productivity and reduce staff turnover. Regular employee feedback and analysis allow the company to improve working conditions, strengthen company culture, and keep employees motivated in the long term.

Includes:

✔ Planning and conducting employee satisfaction surveys
✔ Measuring engagement and motivation (e.g., engagement survey, pulse survey)
✔ Analyzing results and providing improvement suggestions
✔ Collecting employee feedback and developing solutions
✔ Providing recommendations to managers and HR for improving satisfaction

Benefits for your company:

✅ Helps understand employee expectations and improve the work environment
✅ Increases employee engagement and reduces staff turnover
✅ Improves the company's reputation as an employer and increases competitiveness in the job market
✅ Provides employees with the opportunity to express their opinions and increases their commitment

What is this?
A strong employer brand helps attract and retain top talent, increases the company’s visibility, and differentiates you from competitors. Employee engagement and strengthening internal communication help build a loyal and motivated team that contributes to the company’s growth and development.

Includes:

✔ Creating and implementing an employer branding strategy
✔ Highlighting the company’s values and culture both internally and externally
✔ Creating an employee engagement and internal communication system
✔ Developing social media and career pages, and supporting content creation
✔ Analyzing employer reputation and employee experience, and providing improvement suggestions
✔ Planning team events and employee engagement programs

Benefits for your company:

✅ Helps attract and retain top talent – a strong employer brand enhances employer attractiveness
✅ Increases employee commitment and motivation – engaged employees are more loyal and productive
✅ Strengthens the company's reputation and competitive position – helps stand out in the job market
✅ Improves internal communication and company culture – increases employee awareness and alignment with company goals.

What is this?
Strategic human resource management focuses on the long-term development of the company and managing employees in alignment with the business strategy. It includes workforce planning, talent development, and the design of HR strategies to ensure company growth and sustainability.

Includes:

✔ Creating and implementing a long-term HR strategy
✔ Workforce planning and optimizing company structure
✔ Talent development and succession planning
✔ Analyzing and developing organizational culture and management styles
✔ Strategic management of employee development and performance
✔ Planning workforce risk and change management

Benefits for your company:

✅ Ensures the necessary personnel and skills for company growth – a strategic approach prevents workforce shortages and mismatches
✅ Creates a flexible and sustainable HR management system – enables quick adaptation to changes
✅ Improves collaboration and communication between leaders and employees
✅ Reduces personnel-related risks and employee turnover

What is this?
Strategic consulting for managers supports company leaders and middle management in key issues related to HR management and team development. The goal is to improve leadership skills, strengthen strategic thinking, and help solve complex managerial challenges.

Includes:

✔ Personalized leadership consulting
✔ Supporting employee motivation and performance management
✔ Consulting on team development and conflict management
✔ Analyzing leadership styles and internal communication, and providing improvement suggestions
✔ Creating change management and workforce planning strategies
✔ Consulting on crisis communication and resolving complex situations

Benefits for your company:

✅ Improves leaders' strategic thinking and decision-making ability
✅ Helps build a stronger and more motivated team
✅ Reduces management mistakes and workforce-related risks
✅ Increases employee satisfaction and commitment in a well-managed team